Demographics Tab

Field Descriptions¶

• CASE # Field Details: Case numbers are user defined and can be any combination of text, numbers or special characters. Keep in mind when defining your case number standards how they will be sorted. For example: 20100101 will appear after 02012010.
  

• CASE TYPE Field Details: Case type is a selectable item from a dropdown list. The dropdown list includes CORONERS CASE, REFERRAL CASE, HOSPICE and PSYCHIATRIC.
  

• LAST NAME Field Details: The last name. The total combination of First Name, Middle Name and Last Name can be any combination of text, numbers or special characters.
  

• FIRST NAME Field Details: The first name. See LAST NAME
  

• MIDDLE NAME Field Details: The middle name or middle initial See LAST NAME
  

• SUFFIX Field Details: Select from the dropdown list of available items.
  

• GENDER Field Details: Select from the dropdown list of available items.
  

• RACE Field Details: Select from the dropdown list of available items.
  

• NATIONALITY Field Details: The nationality field is only available for entry if specific RACE selections are chosen.
  The race selection includes: AMERICAN INDIAN, ALASKA NATIVE, OTHER ASIAN, OTHER PACIFIC ISLANDER, OTHER HISPANIC, OTHER
  

• SOC SEC # Social Sec #|Field Details]: Enter the social security number.
  

• BIRTH DATE Field Details: You can enter the birthdate or select the calendar button and select a date. The age at death will be calculated using this date.
  

• BIRTH TIME Field Details: Enter the time of birth if known. The age at death will be calculated using this time.
  

• AGE AT DEATH Field Details: You can manually enter the age or the application will automatically calculate the age. The age calculation is based on the date and time of birth and the date and time of death. If the time of birth or time of death are not known the age is calculated using a 24 hour clock.
  

• AGE AT DEATH LOCK You can lock the age from further changes by clicking on the checkbox so that it will not be automatically calculated even the BIRTH DATE field on the DEMOGRAPHICS is changed or the date or time on the DATES and TIMES tab are changed.
  

• SENSITIVITY Field Details: The sensitivity field has three selections, LOW, MEDIUM, and HIGH which can be selected for each case. This is another level of security specific to each case in addition to what a options a user has based on their profile, for example if a user has a profile that allows data entry but only access to LOW and MEDIUM sensitivity, they would not see, change or be able to print a case that has a HIGH sensitivity. This may be useful in the case of a celebrity or political figure that you would not want everyone to have access to the case.
  

• DATA VERIFIED BY Field Details: Select from a dropdown list of available items located in the office table.
  

• VERIFIED WITH Field Details: A free form text field. An example could be a family member name, state BMV, etc.
  

• DATE VERIFIED Field Details: Enter or select a date from the calendar selection button.
  

• TIME VERIFIED Field Details: Enter in miltary time
  

• ADDRESS 1 Field Details: A free form text field.
  

• ADDRESS 2 Field Details: A free form text field.
  

• CITY Field Details: A free form text field.
  

• STATE Field Details: Select from a drop down list of US states and Canadian Provinces.
  

• ZIP CODE Field Details: Select from a drop down list of US zip codes or Candian codes.
  

• COUNTY Field Details: Select from a drop down list.
  

• MUNICIPALITY Field Details: Select from a drop down list.
  

• MEANS OF IDENTIFICATION Field Details: Select from a drop down list.
  

• PHONE Field Details: There are three available telephone entries. In the TYPE field the selection options are HOME, WORK, PAGER, OTHER from a drop down list. Enter the phone number including area code in the PHONE field. Enter an extention number in the EXT field.
  

• BIRTHPLACE Field Details: A free form text field which is usually a city and state, blank or UNKNOWN.
  

• EDUCATION Field Details: Select from a drop down list.
  

• IN ARMED FORCES Field Details: A drop down list with YES, NO or UNKNOWN options.
  

• OCCUPATION Field Details: A free form text field.
  

• TYPE OF BUSINESS Field Details: A free form text field.
  

• EMPLOYER Field Details: A free form text field.